We are looking for an experienced and proactive Assistant to provide high-level administrative and organizational support to a General Manager and administrative support to his management team. In this role, you will become a trusted partner in ensuring smooth day-to-day operations, efficient coordination and professional communication across internal and external stakeholders.

Key responsibilities:

• Provide professional and timely administrative support to the General Manager (GM) and ensure efficient handling of organizational tasks and provide administrative support for the management team.

• Manage correspondence, presentations, documents, and invitations in Czech and English using MS Office.
• Coordinate calendars, appointments, meetings, and deadlines based on priorities agreed with GM.
• Organize meetings, including room booking, logistics, refreshment, preparation of materials, and taking meeting notes. Organization of business events for management team.
• Arrange business travel, including bookings, travel documents, insurance, accommodation, and travel expense overview.
• Support communication with internal and external partners and relay information on behalf of the GM.
• Handle incoming and outgoing mail, document circulation, signatures, filing, and archiving.
• Manage guest visits, office supplies, invoice administration, and other ad hoc tasks as needed.
• Assist with holiday and absence tracking for the supported team as required.
• Translations and interpretations into Czech and English.

We are looking for a new colleague who has:

• Advanced communication and collaboration skills.

• Strong organizational and prioritization skills, with the ability to work independently.
• Previous experience as an Executive Assistant, Personal Assistant, or in a similar support role.
• A professional and reliable approach.
• Ability to work under pressure, manage multiple priorities, and stay one step ahead.
• Proficiency in MS Office.
• Fluent in Czech and English; German is an advantage.
• Basic AI skills.

What we offer:

Why Tchibo:

If you enjoy bringing structure to a fast-paced environment, like being a reliable right hand to leadership, and want to work for a strong international brand, we would like to receive your CV.